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Letters Top Tips

Get the best experience when writing a letter or creating a letter template

Jessica Magri avatar
Written by Jessica Magri
Updated over a week ago

This article is for clinicians and medical secretaries who want to learn how to get the best experience when writing letters. For information on how to create a letter, see here. For information on how to create a letter template, see here.

Note: If you want to create a letter or letter template, you must have a role assigned to you that gives you editing permissions for Patients, Contacts, Letters, and Letter templates. For more information on roles, see here.

In this article:

Insert hyperlinks into your letters.

You will now be able to insert hyperlinks when writing letters, this means that you will be able to highlight a particular word as below:

Click the hyperlink button as circled below:

Then you will be led to this page, kindly fill in the details:

URL: should be the webpage you would like the recipient to go to

Text to display: what you would like the recipient to click on before going to webpage

Title: If the recipient hovers over the hyperlinked word they will see this word

Open link in...: If you would like the recipient to open the link in the "Current window" or you would like a "New window to open

Once these are filled in click "Save" and the hyperlinked text will now appear as below:

N.B Please note that it is advisable to insert hyperlinks once you have finished writing your letter or if you would like to insert them while writing your letter then kindly click the right arrow on your keyboard to end the hyperlink moving into future text or hit enter to do this.

Improve letter headers with tables

You can improve the layout of letter headers by inserting a table at the top of the text editor.

Note: Tables are only available when creating a letter template.

1. Click the table icon in the text editor toolbar.

2. Insert a 3x1 table.

3. Enter the letter header information. Click on one of the three boxes to choose where the information is displayed.

4. Make sure the table is selected, so that the table menu appears, then click the Table properties icon.

5. Set the Border width to 0.

6. Click Save. This will hide the borders of the table.

6. Finish writing the letter template. Note: You may have to click on the right-hand side of the table, then press enter to create a new line.

7. Click Save in the top right-hand corner.

When you generate a letter using that template, the letter header will now appear like this:

Paste images directly into the text editor

You can copy and paste .png and .jpg images into the text editor at any time.


1. Open the image with an image viewing program such as 'Photos'.

2. Right click on the image.

3. Select Copy from the pop-out menu.

4. Go back to the Semble text editor.

5. Right click in the text editor, then select Paste.


1. Right click on the image in your device's files or desktop.

2. Select Copy from the pop-out menu.

3. Go back to the Semble text editor.

4. Right click in the text editor, then select Paste.

Resize images

When you insert an image into the text editor, you can change its size and position:

1. Click on the image in the text editor that you want to resize.

2. Click and drag on one of the corners of the box, until it is the size you want.

3. (Optional) Change the position of the image by clicking it again, then selecting one of the paragraph position icons.


You can use two different line spaces to create gaps in your text.

Press Enter on your keyboard for a paragraph break:

Or press Shift + Enter for a new line:

Format Pre-Written Text

If you want to format words that have been written in a different application (such as Microsoft Word), it is recommended that you copy and paste the words as plain text into the Semble text editor, and then edit it using the text editor:

1. Copy the plain text to your device's clipboard, by highlighting the text, then using the following keyboard command:

  • Windows: ctrl + C

  • macOS: cmd + C

2. Paste the text into Semble by clicking into the text editor, then using the following keyboard command:

  • Windows: ctrl + alt + V

  • macOS: cmd + shift + V

3. Highlight the pasted text using your cursor.

4. Use the controls on the top toolbar to format the words.

5. Click Save at the top of the screen when you have finished editing or writing your letter.

In-browser Spellchecker

You can use your in-browser spellchecker with the Semble text editor.

Google Chrome

1. Go to Settings.

2. Go to the Languages tab.

3. Turn the spell check toggle on.


1. Open the Edit menu from the top menu bar.

2. Go to Spelling and Grammar.

3. Select one or more of the options from the pop-out menu.

Microsoft Edge

1. Go to Settings.

2. Go to the Languages tab.

3. Turn on the spellcheck toggle.


Currently, you can't customise your margins within your letter.

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